You will want to find a monitor with a high refresh rate and with a big enough screen to use video conferencing software comfortably. Video conferencing combines both audio and visual elements the key piece of hardware linked to the visual element is going to be your monitor, so it is important to make the right selection. However, additional hardware is also required, and you can learn more in the following sections. On a basic level, anyone participating in a video conference is going to require a computer or a device capable of running video conferencing software. Hardware for the Best Video Conferencing Setupįirst, it is important to invest in the right hardware for video conferencing purposes. In this article, we offer a complete guide to video conferencing setups in 2021. With that being said, due to the amount of equipment needed and the various software packages required for effective video conferencing to take place, actually acquiring the ideal setup can be a challenge, and it is surprisingly easy to overlook some useful elements. After all, video conferencing represents one of the most effective ways to recreate the kind of discussions and collaboration that has traditionally occurred through physical meetings within the workplace. You may also browse through ViewSonic hardware and software designed for video conferencing.įor businesses operating with either remote or hybrid workforces, having the best video conferencing setup is an important goal. This article serves as the ultimate guide for video conferencing, regardless of whether you are based at home or in the workplace, with a focus on the hardware and software needed for effective online meetings. Achieving this requires businesses to equip their employees and their offices with the right tools and software solutions. But the pandemic has only sped this process along, resulting in many businesses actively seeking the best video conferencing setup to help facilitate these new methods of working. Include your remote attendee’s video-conference IP address (if applicable) and their email address or any other contact info you have for them.Remote and hybrid work models have been on the rise for several years.Submit a video-conference request ticket with IT, Media and Classroom Services on the UBC Self-Service Portal.If they are planning to connect in with a laptop, ensure they have a webcam, earbuds/headphones and strong Internet access. If possible, ask your remote attendees to give you contact info for a technician who’ll be supporting the session on their end.Keep this information and their email address handy for step #3 below Find out from your remote attendee(s) where they’ll be connecting in from, and ask them for the “IP address” of the video-conference system on their end.Find and book a video-conference room through the Central Booking Office or applicable department.What are the steps in booking a video conference? Common web video-chat platforms like Skype or Lync or Google Chat do NOT talk natively to large-room systems used at UBCO or other Universities.
In this situation it’s still best to be booked into an actual video-conference room here at UBCO, and then IT Services can work with you to book a conference that will work both with the large room system here on campus and with the remote attendees computer (as long as they have a webcam and Internet access). It could be that you’re needing to video-conference with a person or group of people who don’t have access to video-conference equipment on their end other than their laptops or computers. It is preferable for most video-conference meetings to be held in rooms containing built-in equipment, because camera placements and audio feeds in these locations have been designed for the space. Rooms with built-in video-conference equipment include small meeting and conference rooms such as FIP337 (the WestGrid meeting room, capacity of 8), medium-sized meeting rooms such as EME4216 (Engineering Dep’t, capacity of 16) or EME3112 (Education Dep’t, capacity of 20), and larger meeting rooms such as EME4218 (Engineering, capacity of 20) or EME4116 (Management). We have LifeSize brand video-conference equipment installed in several locations around campus, some in rooms which can be booked by other UBCO users (either through the Central Booking Office or through the departments which oversee the rooms) and some in rooms which can be booked by external groups. Unlike Skype, full-scale video conferencing doesn’t just automatically work anywhere there is a computer specific equipment is required for this service to work. If you’ve used Skype or Google Chat and want to have the same collaboration experience for off-site attendees in your gatherings here at our campus, we can arrange that for you. High-Definition full-room video conferencing is available at the UBCO campus. Video Conferencing at UBC’s Okanagan campus